March 17, 2020
On behalf of the National Neurotrauma Society, we would like to inform you that our team is closely monitoring the continuing developments on coronavirus (COVID-19) and it’s potential impact on the Neurotrauma 2020 Symposium.
At this time the Conference will continue to be held as scheduled on June 28-July 1 in Atlanta, GA.
The well-being of NNS 2020 attendees is of the utmost importance. NNS management is paying close attention to statements from the U.S. Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO) regarding the coronavirus disease (COVID-19) and is following the guidelines from these agencies and local health departments.
The Westin Peachtree Plaza is currently operating normally. Any changes to operating status will be communicated immediately to all registered conference attendees via the NNS website and the email address used when registering for the meeting.
We will continue to follow this situation, while moving forward with plans to deliver an exceptional meeting. Travelers are encouraged to always exercise healthy travel habits and follow guidance issued by official sources of public health information.
IMPORTANT NOTE: We are implementing a no-penalty fee cancellation policy related to the Covid-19 pandemic. We will refund your registration fee 100% before and up until the start of the meeting in the event you are unable to attend due to curtailment of transportation, country lockdown, or illness related to coronavirus.
The safety and health of our attendees is our top priority, and to that end, we will institute numerous safety measures and guidelines in accordance with recommendations from the World Health Organization (WHO) and the US Centers for Disease Control and Prevention (CDC) to ensure everyone’s health and well-being as detailed below.
We also ask that anyone planning to attend that believes they may have been exposed to the Coronavirus in other travels, or who is not feeling well, to refrain from joining us this year for the safety of other attendees.
The following safety measures will be implemented onsite at the Westin Peachtree Plaza:
We will keep up-to-date information on our event website regarding to the status of the event, and precautions for attendees onsite
We will send email communications to registered event participants with pertinent updates leading up to the event
The Westin Peachtree Plaza hotel is taking safety precautions for the overall safety of all guests and meeting attendees.
We Ask Attendees To:
Wash hands frequently
Adopt a no-handshake policy at the event
Cough or sneeze into elbows only
Stay home if they are sick or experiencing any cold/flu-like symptoms for their own safety and the safety of others
Seek medical care right away and alert our staff at registration should they begin to experience cold or flu-like symptoms (fever, cough, trouble breathing) onsite. We will have local medical care contact information available for all attendees and can assist any attendee with transportation to a local clinic.
We will continue to regularly check the latest official information leading up to the event and encourage our conference participants to do the same.
FREQUENTLY ASKED QUESTIONS
A group of frequently asked questions centered around COVID-19 have been developed and may be viewed below.
If the meeting has to be cancelled later, will I receive a refund? YES
For any cancellations NOT related to coronavirus (Covid-19), NNS's standard cancellation policy applies (A $75 non-refundable processing fee will be deducted from the refund). After June 1, no refunds will be issued. Exceptions to this cancellation deadline will be made for attendees who are not able to attend the conference due to a country ban, government restricted travel, or airline restrictions that would make it impossible to attend (i.e. due to an ongoing pandemic). Those individuals may cancel post June 1 and receive a full refund of the paid registration rate. Requests for refunds under this exemption policy must be submitted in writing via email. Alternatively, you may request that your 2020 registration fee be applied towards the 2021 meeting in Austin, TX.
Travel reservations (and refunds) are the responsibility of the attendee. Please check with your airline for their specific policy on changing flights and/or issuing refunds.
If I don’t want to travel to the meeting am I able to receive a refund for my abstract submission? NO
Abstract submission fees are non-refundable. All accepted abstracts will be published unless the author goes through the formal withdrawal process.